Others have given full explanations. I just wanted to add that for some reason faxes are still quite commonly used in Japan. I know in US, say 10 years ago, I had to fax some documents to a lawyer because they wanted an official time stamp and if they had to they could produce a document showing exactly when they received it. So maybe that’s a reason it’s still used in Japan. Who knows exactly.
https://m.dw.com/en/coronavirus-crisis-changing-japans-work-culture/a-53350759
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